Admin Executive (Receptionist)
Role Overview
Manage the front desk and provide day-to-day administrative support to manpower and staffing operations.
The employer seeks a professional, organized candidate able to handle multiple administrative tasks efficiently.
Key Skills for This Role
Full Job Posting
Role overview
Manage the front desk and provide day-to-day administrative support to manpower and staffing operations.
The employer seeks a professional, organized candidate able to handle multiple administrative tasks efficiently.
Responsibilities
- Manage visitors, incoming calls, emails, and courier, and handle day-to-day office administration.
- Manage office supplies, stationery, pantry, housekeeping, maintenance, and general office requirements.
- Coordinate vendors, suppliers, and service providers; manage AMCs for office equipment, facilities, and services.
- Track licenses, contracts, subscriptions, insurance, AMCs, and other office renewals; maintain a renewal calendar and follow up before expiry.
- Coordinate maintenance, repairs, cleaning, pest control, IT support, and other facility requirements.
- Maintain records, contracts, invoices, documents, and administrative files; assist with quotations and purchase orders.
- Support management and employees, coordinate meetings, appointments, and travel, and prepare letters, reports, and spreadsheets.
- Support employee onboarding and general HR administration when required.
Requirements
- 2–5 years in administration, office management, reception, or a similar role; at least 1 year of UAE experience and 1 year of administrative experience.
- Good English communication skills and proficiency in MS Office, particularly Excel, Word, and Outlook.
- Strong organizational, coordination, and follow-up skills; professional, proactive, and able to multitask and work independently.
- Experience handling AMCs, renewals, vendors, and office facilities is preferred.
Compensation
- Pay is AED 2,500–4,000 per month.
Workplace
- Work location is in person.
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