Admin Assistant

Role overview

HR administration

• Maintain employee records, personnel files, HR databases, attendance, leave records, and related documentation.
• Coordinate onboarding documents, joining and exit formalities, clearances, and timely renewals of employee documents.
• Prepare employment letters, confirmation letters, salary certificates, reports, and trackers.
• Coordinate medical insurance changes and renewals; respond to employee HR documentation queries while maintaining confidentiality.

Vehicle administration

• Maintain vehicle, registration, allocation, and assigned-driver records and monitor document expiry dates.
• Coordinate vehicle registration and insurance renewals, inspections, servicing, maintenance, and repairs.
• Maintain vehicle service history, repair, fuel, expense, mileage, and maintenance schedule records.
• Track fines, Salik transactions, and other vehicle charges; coordinate allocation, handover, and return procedures.
• Liaise with garages, insurers, vehicle registration authorities, and service vendors; prepare vehicle status and expense reports.

General administration

• Maintain HR and vehicle document filing systems and coordinate with internal teams, employees, drivers, and service providers.
• Follow up on pending documents, approvals, renewals, and requests; prepare and update Excel trackers and reports.
• Support the HR and Administration teams with additional assigned duties.

Qualifications and experience

• Bachelor's degree or diploma in Business Administration, Human Resources, or a related field.
• 2–4 years of experience in HR administration, office administration, or vehicle/fleet administration.
• Experience in both HR administration and vehicle administration is an advantage.
• Knowledge of UAE employment documentation and vehicle registration and renewal procedures.
• Proficiency in MS Office, particularly Excel, Word, and email communication.
• Experience maintaining records, trackers, and expiry-date schedules.

Pay

• Pay starts at AED 2,200 per month.

Provided benefits

• Accommodation and food will be provided.

Work location

• Work location is in person.