Accounts Payable
Key Skills for This Role
Full Job Posting
Key Responsibilities
- Check and account for hotel items received using purchase orders, receiving records, invoices, delivery notes, shipment records, and supplier credit memorandums.
- Prepare supplier invoice and credit memo vouchers with cost distributions, and post them to the accounting system daily.
- Prepare bank transfer documentation, output requirements, and authorizations.
- Prepare cheques for non-payroll payments and submit them with vouchers and supporting documents for review and approval.
- Reconcile suppliers’ monthly statements with accounts payable records.
- Maintain up-to-date accounts payable files for invoices and payments.
- Raise and record manual cheques for urgent payments.
- Own the accounts payable module, including system parameters and supplier account maintenance.
- Prepare balance confirmations and reconcile statements with suppliers.
- Monitor supplier prepayments, advances, and postdated cheques, maintaining tracking records.
- Coordinate with the Financial Accountant and provide details of accruals or provisions for goods and services received but not yet accounted for during the month.
Requirements
- Accounting degree.
- Hands-on experience independently handling the accounts payable function in a large-volume organization; hospitality experience is preferred.
- Efficiently manage accurate and timely payment of dues and invoices.
- Coordinate effectively with vendor and supplier representatives.
- Numerical and analytical skills.
- Proficiency in English and Microsoft applications.
- Knowledge of SUN Financial systems.
- Exposure to an inventory management system is advantageous.
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