ACCOUNTS PAYABLE

Role overview

Responsibilities

• Review and process supplier invoices, confirming accuracy and approvals before payment.
• Maintain vendor master data, including contacts, payment terms, and contractual information.
• Make timely vendor payments by cheque and electronic transfer.
• Reconcile vendor statements and accounts and resolve discrepancies.
• Monitor expenses against approved budgets and investigate variances.
• Respond to vendor payment, discrepancy, and balance inquiries.
• Record payables, accruals, and prepayments for month-end and year-end closing.
• Prepare aging reports, payment schedules, accrual summaries, and other AP reports.
• Follow internal policies, procedures, and applicable financial regulations.
• Monitor vendor credit limits and payment schedules.
• Document VAT/GST on purchases and payments for tax reporting.
• Provide audit documentation and responses; improve AP processes and coordinate across departments.

Qualifications and experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• At least three years of accounts payable or similar finance experience, ideally in food and beverage.
• Proficiency in accounting software such as QuickBooks, SAP, or Oracle.
• Advanced Excel skills, including pivot tables, VLOOKUP, and data analysis.
• Experience processing invoices, vendor payments, reconciliations, and high transaction volumes.
• Hands-on experience with food, beverage, and operational-supply invoices, including perishable goods and equipment.
• Familiarity with inventory tracking and purchasing's impact on food and beverage cost control.
• Understanding of front-of-house and back-of-house spending, supplies, ingredients, and capital equipment.
• ACCA, CPA, or similar certification is a plus.

Workplace and employment

• Work is in person.
• The position is permanent.