Accounts Assistant (F&B Assistant)

Role summary

Sales and collections

• Record and reconcile daily sales from POS systems, cash, credit cards, and online delivery platforms.
• Check sales reports against collections and bank deposits; investigate discrepancies, cash shortages, and payment issues.
• Monitor delivery-platform sales and follow up on pending settlements.

Supplier and customer accounts

• Verify supplier invoices and purchase orders against delivery notes and goods-received notes.
• Prepare supplier payment schedules, monitor balances, reconcile supplier statements, and follow up on discrepancies.
• Prepare customer invoices, maintain receivables records, reconcile customer statements, and follow up on overdue payments.

Cash, records, and reporting

• Assist with bank reconciliations; maintain petty cash records, verify receipts, and prepare replenishment requests and expense summaries.
• Document payments and receipts, enter transactions accurately, and maintain organized financial records.
• Assist with monthly reports, account schedules, month-end closing, and financial statement preparation.

Coordination and controls

• Allocate expenses to the relevant outlets or departments and coordinate financial documentation with restaurant managers, purchasing staff, storekeepers, and suppliers.
• Maintain confidentiality and follow company accounting procedures and internal controls; perform other assigned accounting duties.

Qualifications

• Diploma or bachelor's degree in Accounting, Finance, or a related field.
• At least 2 years of accounting experience; F&B or restaurant experience is preferred.
• Knowledge of payables, receivables, bank reconciliation, and basic accounting principles.
• Experience with POS systems, accounting software, and Microsoft Excel.
• Restaurant sales reconciliation, supplier invoices, inventory, and food-cost knowledge is advantageous.
• Strong numerical, analytical, and organizational skills; attention to detail, accuracy, and confidentiality.
• Able to meet deadlines and work effectively in a fast-paced environment.

Employment type

• Full-time.

Workplace

• Work is in person.