Accounts Assistant

Role

Accounts duties

• Assist with handling accounts payable and accounts receivable.
• Prepare monthly comparisons of petty cash, operational expenses, and capital expenditure expenses.
• Enter cash receipts into the ERP system.
• Prepare local purchase orders and summaries of outstanding LPOs.
• Receive and validate invoices for payment against purchase orders.
• Prepare supplier cheques, schedule cheque collections, and monitor cheques placed on hold.
• Prepare billing invoices for cross-charges to tenants and corporate leases.
• File accounting documents.

Administrative and staff duties

• Monitor and prepare staff attendance and overtime records; send monthly and cutoff reports to head office HR.
• Administer monthly mobile allowances and prepare office-supplies requests.
• Prepare arrangements for new staff, including accommodation, uniforms, and IDs, and handle end-of-contract and termination preparations.
• Raise and follow up on requests for additional or replacement staff.
• Control and audit annual vacation plans across departments and communicate with management.
• Arrange monthly staff meetings, staff housing responsibilities, and staff activities or special occasions.
• Update staff and HR files and follow up on updates and renewals.
• Coordinate renewals for residence permits, health cards, and passports.
• Respond to staff requests and concerns.

Tenant and facility requests

• Manage visitor passes and respond to tenant inquiries about visitor rules and regulations.
• Respond to inquiries about cleaning and booking requests.
• Coordinate banquet hall and pool-area bookings.

Education

• Bachelor's degree required.

Pay

• QAR 2,500 per month.