Accounts and Admin Assistant
Role Overview
Accounts and Admin Assistant role based in Doha, Qatar.
Job Types: Permanent, Full-time.
Pay: QAR 2,500.00 per month.
Language: Arabic (Preferred).
Work Location: In person.
Key Skills for This Role
Full Job Posting
Role Overview
Accounts and Admin Assistant role based in Doha, Qatar.
Job Types: Permanent, Full-time.
Pay: QAR 2,500.00 per month.
Language: Arabic (Preferred).
Work Location: In person.
Accounts
- Assist in handling accounts payable and accounts receivable.
- Prepare the monthly comparison report for petty cash, operational, and capital expenditure expenses.
- Encode cash receipts in the ERP system.
- Prepare local purchase orders and summaries of outstanding LPOs.
- Receive and validate invoices for payment against LPOs.
- Prepare cheques for payment and schedule supplier cheque collection.
- Monitor supplier cheques placed on hold.
- Prepare billing invoices for cross charges to tenants and corporate leases.
- File all accounting documents.
Admin
- Monitor and prepare staff attendance and overtime.
- Send monthly and cutoff reports to HR head office.
- Process mobile allowance on the 15th of each month for all staff.
- Prepare office supplies requests on the 30th of each month.
- Prepare accommodation, uniforms, and IDs for new staff.
- Prepare documentation for staff ending contracts or termination.
- Issue visitor passes for tenants.
- Attend tenant requests and provide information on visitor rules and regulations.
- Raise and follow up on requests for additional or replacement staff.
- Control and audit yearly vacation plans across departments and communicate to management.
- Arrange staff monthly meetings and staff activities or special occasions.
- Attend inquiries regarding cleaning and booking tenant requests.
Compensation
- Pay: QAR 2,500.00 per month.
Language
- Arabic (Preferred).
Work Location
- Work Location: In person.
Requirements
- Experience assisting with accounts payable and accounts receivable
- Ability to prepare monthly comparison reports for petty cash, operational, and capital expenditure expenses
- Ability to encode cash receipts in an ERP system
- Ability to prepare local purchase orders and summaries of outstanding LPOs
- Ability to receive and validate invoices for payment against LPOs
- Ability to prepare cheques and schedule supplier cheque collection
- Ability to prepare billing invoices for cross charges to tenants and corporate leases
- Responsibility for filing all accounting documents
- Ability to monitor and prepare staff attendance and overtime records
- Ability to send monthly and cutoff reports to HR head office
- Ability to prepare office supplies requests monthly
- Arabic language is preferred
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