Accountant & Admin Executive

Role overview

Accounts and finance

• Maintain accounting records, financial documents, and transaction entries.
• Prepare and process invoices, quotations, payment vouchers, receipts, and purchase orders.
• Monitor accounts payable and receivable; support timely payments and collections.
• Reconcile bank statements, supplier and customer accounts, and petty cash.
• Track expenses, reimbursements, and cash transactions; assist with monthly reports and account statements.
• Follow up on customer payments and coordinate supplier invoices and payments.
• Maintain financial files and coordinate with external auditors, accountants, and tax consultants.
• Assist with UAE VAT documentation, tax records, and financial compliance.

Administration and coordination

• Manage daily office administration and maintain company documents, contracts, licenses, and administrative files.
• Coordinate with suppliers, service providers, clients, and external parties; manage office purchases, supplies, and inventory records.
• Maintain employee attendance, leave, overtime, and other HR-related documentation when required.
• Support official letters, reports, emails, announcements, renewals, and license updates.
• Coordinate with production, sales, procurement, and HR on invoices, expenses, purchase orders, and other documentation.
• Ensure transactions have proper approvals and supporting documents; track pending payments and expenses.
• Prepare management updates, identify discrepancies, and perform other assigned accounts and administrative duties.

Qualifications and requirements

• Bachelor's degree or diploma in Accounting, Finance, Business Administration, or a related field.
• At least 2–3 years of relevant accounts and administration experience.
• Knowledge of accounting principles, bookkeeping, financial documentation, UAE VAT procedures, and accounting practices.
• Proficiency in Microsoft Excel, Word, and accounting software such as Tally, Zoho Books, or similar systems.
• Organizational, communication, coordination, detail, and accuracy skills.
• Ability to manage multiple tasks, meet deadlines, work independently, and maintain confidentiality.

Key skills

• Accounting and bookkeeping; invoice and payment processing; accounts payable and receivable.
• Bank and petty cash reconciliation; Microsoft Excel and accounting software.
• Office administration, document control, time management, problem-solving, communication, coordination, attention to detail, and accuracy.

Pay

• Pay is AED 3,000–4,000 per month.

Workplace

• Work location is in person.