Workshop Supervisor

General Description

Key responsibilities

• Coordinate scheduling for maintenance tasks, repair work, and production activities to optimize workflow and reduce equipment downtime.
• Maintain detailed documentation of maintenance schedules, work orders, service reports, and compliance certifications using maintenance management systems.
• Manage and track inventories of workshop supplies, spare parts, and tools to ensure that essential items are always available for ongoing operations.
• Liaise with procurement and store personnel to reorder materials promptly and avoid delays in plant operations.
• Serve as the central point of contact between workshop technicians, and external vendors.
• Facilitate effective communication by preparing daily, weekly, or monthly performance reports and updates, ensuring that all teams are informed of scheduled maintenance and urgent repairs.
• Support the workshop supervisor in overseeing staff scheduling, timesheet management, and resource allocation Assist in implementing and monitoring adherence to plant and workshop health and safety protocols.
• Ensure that all administrative processes and maintenance documentation comply with legal, environmental, and safety standards.
• Participate in regular safety audits and contribute to the continuous improvement of operational procedures with a focus on “getting it right the first time.
• Maintain an up-to-date log of all maintenance activities, including work orders, repair histories, and equipment status.
• Prepare accurate records and reports that help in budgeting, forecasting, and performance monitoring of the workshop operations.
• Qualification requirements
• A diploma or Bachelor’s degree in Business Administration, Industrial Management, or a related field is preferred
• Prior experience (typically 2–4 years) in an administrative or coordination role within a plant or workshop environment is desirable
• Proficiency in using standard office and recordkeeping software (e.g., Microsoft Office Suite, Google Workspace)
• Basic knowledge of plant equipment, mechanical systems, or production processes is helpful.