Vendor Specialist

Vendor Specialist– Dubai Office (Night Shift)

• *Location:* Dubai, UAE
• *Job Type:* Full-time, Night Shift (aligned with Los Angeles working hours)
• ***Please note this is an on-site role (not remote) with night shift working hours.
• Candidates must be in Dubai, United Arab Emirates and immediate joiners preferred.***
• *About the Role*
• We are seeking a dedicated and detail-oriented Vendor Relations Specialist.
• The ideal candidate is a proactive professional with strong communication skills and a meticulous eye for detail.
• This role is crucial for managing financial operations and ensuring seamless coordination between our UAE support office and our US headquarters in Los Angeles.
• *Key Responsibilities:*
• Manage and update billing notes
• Record new services and additional services provided
• Track holiday schedule, changes and adjustments
• Document missed or late shifts for billing purposes
• Process and review invoices accurately and on time
• Monitor subcontractor guard schedules and coverage updates
• Track valid guard cards and licensing requirements
• Maintain records of expiration dates and renewals
• Coordinate with scheduling team on sub check-in/check-out sheets
• Review Tacktik reports for each sub site
• Prepare and send work orders for:
• -New sites
• -Special events
• -Extra coverage requests
• -Ensure subcontractors receive accurate site instructions and schedules
• Maintain updated subcontractor documentation and compliance files
• Keep records of issued uniforms to subcontractors
• Update and maintain records for new sub sites
• Provide updated site information to Account Managers
• Communicate with vendors within California and out-of-state
• Coordinate procurement requests
• Coordinate with Account Managers regarding reports and operational updates
• Assist in resolving client complaints and service issues
• Ensure subcontractor performance meets company standards and client expectations
• *Qualifications & Skills*
• Bachelor’s degree or diploma in Accounting/Finance (preferred).
• 3–6 years of proven experience in accounts, bookkeeping, vendor or supplier relations.
• Strong English communication skills (both written & spoken).
• Excellent proficiency in MS Excel and familiarity with accounting software (Quickbooks).
• Strong organizational skills with attention to detail and accuracy.
• Ability to work independently while meeting deadlines.
• Must be able to work night shift (UAE time zone) to align with Los Angeles operations.
• ***Please note this is an on-site role (not remote) with night shift working hours.
• Candidates must be in Dubai, United Arab Emirates and immediate joiners preferred.***