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Travel coordinator

Danube Properties
Dubai, UAE
Full-time
Mid · 2+ years experience
Onsite
Discovered 1 months ago
ConcurSAPExpensifyGlobal Distribution Systems (GDS)

Full Job Posting

Responsibilities

  • International Travel Management: Plan, book, and manage end-to-end international air travel, ground transportation, and hotel accommodations for sales team members and international clients.
  • Venue Sourcing & Booking: Identify, negotiate with, and secure banquet halls, meeting rooms, and event venues in different countries for property showcases, investor dinners, and sales seminars.
  • Invoice Processing & Reconciliation: Collect, verify, and process all vendor invoices, flight receipts, and hotel bills; reconcile corporate credit card statements and ensure all expenses are accurately assigned to correct budget codes.
  • Itinerary Coordination: Create comprehensive, detailed travel and event itineraries, ensuring alignment with sales schedules, time zones, and client preferences.
  • Budget & Expense Management: Negotiate competitive rates with airlines, corporate hotel chains, and event vendors to minimize costs; track expenditures against event budgets and flag variances.
  • Visa & Compliance Assistance: Monitor and advise travelers on passport, visa, health documentation, and entry requirements for various international destinations.
  • On-Call Support: Provide real-time assistance and problem-solving support for travelers experiencing flight delays, cancellations, or booking modifications across different time zones.
  • Any other work that may be assigned to you in line with your portfolio.

Qualifications

  • Experience: Minimum of 2-3 years of experience in corporate travel coordination, event planning, or travel desk administration, including direct experience handling invoice processing and billing reconciliation .
  • Financial Literacy: Strong proficiency in managing receipts, auditing expense reports, and working alongside corporate accounting or finance departments.
  • Technical Proficiency: Proven experience working with global distribution systems (GDS), online booking tools, and corporate expense software (e.g., Concur, SAP, Expensify).
  • Vendor Negotiation: Strong negotiation and relationship-building skills with international hotel chains, airlines, and venue operators.
  • Communication: Exceptional written and verbal communication skills, with the ability to interact professionally with corporate executives, accounting teams, and premium clients.
  • Organizational Skills: Outstanding time-management capabilities, multitasking skills, and a sharp attention to detail when handling multiple bookings and financial records concurrently.
  • Bachelor’s degree in Accounting, Finance, Hospitality Management, Business Administration, or a related field.
  • Fluency in multiple languages is highly advantageous due to the international scope of the role.

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