Training Coordinator - Centre of Excellence

Overview

Training Planning & Scheduling

• Coordinate with HR to receive arrival forecasts / onboarding schedules for new joiners.
• Convert arrival data into training batch plans and daily schedules in alignment with trainer availability and facility capacity.
• Maintain and update training calendars, including changes, delays, or rescheduling.
• Communicate training schedules to trainers, assessors, and relevant stakeholders

Training Records & Documentation Management

• Maintain accurate manual and digital training records for all learners until a formal record management system or LMS is implemented.
• File and track: Attendance records; Practical evaluation sheets; Assessment results; Training completion records
• Ensure all documentation is: Properly labelled; Version controlled; Audit-ready (internal, client, or ISO requirements)

Assessment & Reporting Support

• Collect daily practical assessment results from trainers and assessors.
• Prepare and circulate daily assessment summary reports to the COE Manager and relevant stakeholders.
• Consolidate data into Weekly training progress reports, Monthly training, assessment, and deployment readiness reports
• Track Pass / fail rates; Retraining requirements; Outstanding assessments

Inventory & Resource Coordination

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• Maintain inventory records for Training tools and equipment, Consumables (cement, tiles, boards, paint, adhesives, PPE, etc.)
• Track issuance and usage of training materials by batch
• Flag low stock levels and coordinate replenishment requests with the COE Manager.
• Support basic equipment tracking and accountability.

Coordination & Stakeholder Support

• Act as the administrative point of contact between COE Manager, HR, Trainers / Assessors, Operations / Deployment teams
• Support trainers by ensuring Correct batch lists, Assessment forms, Training materials are available on time
• Escalate data gaps, documentation issues, or scheduling conflicts proactively.

Key Skills & Competencies

• Strong administrative and coordination skills
• High attention to detail and accuracy
• Proficient in Excel and basic reporting
• Ability to manage multiple training batches simultaneously
• Good communication and follow-up skills
• Organized, structured, and process-driven mindset

Skills Description

• Coordinate and schedule technical, operational, and safety training programs across divisions.
• Maintain centralized training calendars and attendance registers.
• Coordinate site-based and classroom training sessions.
• Track employee competencies and certification validity.
• Support trainers in preparing training materials and assessments.
• Compile training performance reports and KPIs for COE management.
• Coordinate induction, refresher, and specialized training programs.
• Ensure minimal disruption to site operations during training execution.
• Support continuous improvement initiatives under the COE framework.
• Adhere to company policies, code of conduct, conflict of interest, standards, rules and regulations at all times.
• Always prioritize keeping employee information and sensitive data confidential
• Prioritize and ensure full compliance with the Quality, Health, Safety, and Environmental (QHSE) policies established by the company.
• Accurate and On Time submissions of balanced scorecards.
• Maintain supportive documentation to substantiate the actual performance for all Key Performance Indicators (KPIs) outlined in the Balanced Scorecard (BSC).
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