Training Admin Assistant (Tamheer)
Role Overview
A Secretary is responsible for facilitating communications within an office and fielding interactions with the public.
Duties include answering and redirecting phone calls, scheduling meetings and providing personalized support for other employees in their office.
Key Skills for This Role
Full Job Posting
Description
A Secretary is responsible for facilitating communications within an office and fielding interactions with the public.
Duties include answering and redirecting phone calls, scheduling meetings and providing personalized support for other employees in their office.
Key Responsibilities
- Greet visitors and direct them to the appropriate departments or individuals.
- Answer telephones and respond to inquiries via telephone or email.
- Book meeting rooms, set up conference calls and take messages and minutes during meetings.
- Perform administrative tasks, including filing and photocopying.
- Write emails, memos and letters.
- Implement and/or develop office procedures and record systems.
- Order and maintain supplies.
- Document financial information.
- Organize and distribute messages.
- Make and confirm travel arrangements.
- Prepare and mail outgoing correspondence.
- Maintain confidential department files/records.
Additional Notes
Perform routine bookkeeping tasks.
Assist with presentations and reports.
Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.
Department and Location
- Department: Human Resources & Training
- Location: Saudi Arabia - Al Khobar
Requirements
- Facilitate communications within an office and field interactions with the public
- Answer and redirect phone calls and respond to inquiries via telephone or email
- Schedule meetings and provide personalized support for other employees
- Perform administrative tasks including filing and photocopying
- Maintain confidential department files and records
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