Tender Desk Assistant

Role overview

Responsibilities

• Coordinate tenders and proposals from templates and schedules through stakeholder reviews and final submission.
• Monitor tender portals, procurement platforms, and client announcements; research markets and sectors, screen leads, and support opportunity qualification.
• Review RFPs for risks, opportunities, and win themes; coordinate major pursuits with Business Development, Marketing, and technical teams.
• Maintain project references, capability statements, brochures, proposal libraries, CapStats, and Toolkit resources.
• Keep Oracle CRM and ABW opportunity records accurate; support pipeline and proposal performance reporting.
• Prepare Power BI dashboards and regional reports, apply AI and digital tools to improve workflows, and contribute to Tender Desk best practices.

Team and location

• The role joins the Water & Maritime team in Jeddah, Saudi Arabia, and supports tender and business development activity across the Middle East.

Requirements

• Bachelor’s degree in Business Administration, Engineering, Marketing, or a related discipline.
• Two to five years in proposal coordination, tender support, or business development support.
• Excellent written and spoken English, including business writing and proposal coordination.
• Proficiency in Microsoft Word, Excel, and PowerPoint; Power BI or another data visualization tool is preferred.
• Familiarity with Oracle CRM, ABW, proposal libraries, tender portals, or procurement platforms is an advantage.
• Proactive, detail-oriented, organized, and solution-oriented, with the ability to manage multiple deadlines and priorities.
• Confident with multidisciplinary and multicultural stakeholders; able to work independently and collaboratively.
• Interested in digital ways of working and able to use data and AI-enabled tools for research, content development, and proposal preparation.
• Position is open to Saudi nationals only under the company’s Saudization programme.

Compensation and benefits

• The posting describes a competitive base salary with annual increases, healthcare for the employee and family, and a company-performance bonus.
• Benefits also include flexible working arrangements, training and development opportunities, and international collaboration.

Application

• Applicants are asked to submit a CV and motivation letter through the apply button.