Tender & Bid Coordinator
Skills
About This Role
Role Overview
The Tender & Bid Coordinator will be responsible for the end-to-end coordination of tender and bid activities.
The role supports business development by monitoring opportunities, reviewing tender requirements, coordinating with local and international suppliers, and preparing compliant submission packages for management review.
Tender Monitoring & Intelligence
- Monitor and extract tender opportunities from government and semi-government platforms in both Arabic and English
- Identify relevant opportunities aligned with company activities
- Maintain a structured pipeline of active and upcoming tenders
Requirement Analysis
- Review tender documents and prepare concise executive summaries
- Highlight key technical, commercial, and compliance requirements
- Identify risks, constraints, and submission deadlines
Supplier Coordination
- Contact and follow up with local and international suppliers
- Issue requests for quotation (RFQs) and request technical inputs
- Ensure timely receipt of compliant technical and commercial proposals
Bid Preparation
- Consolidate supplier inputs into structured proposals
- Draft, format, and compile technical and commercial submissions
- Ensure consistency, clarity, and full compliance with tender requirements
Internal Coordination
- Work closely with the Business Developer to align bid strategy and positioning
- Submit final documents for validation to Finance and senior management
- Incorporate internal feedback and finalize submission packages
Documentation & Process Management
- Maintain organized records of tenders, communications, and submissions
- Track deadlines and ensure on-time delivery
- Contribute to the continuous improvement of internal bid preparation processes
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