Tender & Bid Coordinator Arabic/English (Defense & Government) Abu Dhabi, UAE

Overview

Role Overview

Tender Monitoring & Intelligence

• Monitor and extract tender opportunities from government and semi-government platforms in both Arabic and English
• Identify relevant opportunities aligned with company activities
• Maintain a structured pipeline of active and upcoming tenders

Requirement Analysis

• Review tender documents and prepare concise executive summaries
• Highlight key technical, commercial, and compliance requirements
• Identify risks, constraints, and submission deadlines

Supplier Coordination

• Contact and follow up with local and international suppliers
• Issue requests for quotation (RFQs) and request technical inputs
• Ensure timely receipt of compliant technical and commercial proposals

Bid Preparation

• Consolidate supplier inputs into structured proposals
• Draft, format, and compile technical and commercial submissions
• Ensure consistency, clarity, and full compliance with tender requirements

Internal Coordination

• Work closely with the Business Developer to align bid strategy and positioning
• Submit final documents for validation to Finance and senior management
• Incorporate internal feedback and finalize submission packages

Documentation & Process Management

• Maintain organized records of tenders, communications, and submissions
• Track deadlines and ensure on-time delivery
• Contribute to the continuous improvement of internal bid preparation processes
• ****Qualifications****
• Bachelor’s degree in Business Administration, Procurement, Engineering, or a related field
• 2 to 5 years of experience in tendering, procurement, or bid coordination
• Experience in the defense or government sector is preferred
• Fluency in Arabic and English is mandatory
• Strong organizational and analytical skills
• High level of autonomy and accountability
• Ability to manage multiple deadlines under pressure
• Excellent written communication and document formatting skills
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
• ****Additional Information****

Key Attributes

• Autonomous and capable of managing full tender cycles with minimal supervision
• Responsive and able to react quickly to tight deadlines and supplier follow-ups
• Structured, with strong attention to detail and document quality
• Commercially aware, with a good understanding of pricing logic and supplier positioning
• Proactive, with the ability to anticipate issues and drive progress independently

Reporting Line

• Reports directly to senior management
• Works in close coordination with Business Development
• Please note that only shortlisted candidates will be contacted