Technical Documentation Assistant-Turnaround Section

Overview

• Technical Documentation Assistant with experience in turnaround section operations, document control, and contractor coordination.
• Skilled in SharePoint, Technical Document Management Systems, and HSEQ, with a strong ability to manage documentation workflows, ensure compliance, and support large-scale industrial maintenance activities.
• **Responsibilities and Tasks:*** Provide administrative and operational support as directed by the Head of Turnaround Section and Contract Coordinator.
• Maintain and manage the Turnaround Section correspondence log, ensuring all communications with Contractors are properly recorded, tracked, and closed without backlog.
• Maintain and manage the Turnaround Section internal correspondence log, ensuring all communications within turnaround section are properly recorded, tracked, and closed without backlog.
• Coordinate with Head of Turnaround to schedule periodic section meetings, record minutes of meetings and track all section KPI / training/safety records.
• Retrieve and provide technical documents, standards, and references .
• Coordinate with lump-sum contractors and manage administrative activities including preparation of Minutes of Meeting (MOM) and verification of submitted documents.
• Utilize SharePoint and other document management systems to support workflow processes, ensuring effective document control, maintenance, and quality compliance.
• Process and issue various gate pass requests (manpower, materials, vehicles, etc.) through the HSEQ Portal.
• Initiate, monitor, and track validity of requests related to porta cabins, tool containers, and other contractor requirements.
• Ensure strict confidentiality of sensitive documents, follow approval protocols prior to any information sharing.
• Coordinate with Facilities & Services Section to maintain office stationery supplies required for Turnaround Section.
• Maintain overall housekeeping and organization within the Turnaround Section.
• **Qualification:*** Should have a Technical Diploma/Graduate or equivalent and shall be physically strong, dynamic and enthusiastic.
• Excellent communication of English (speaking & writing) is a must.
• Minimum 5 years’ direct and relevant experience as Technical Documentation Assistant in a Document Control function, preferably working within an Oil & Gas or Petrochemical industry.