Document Controller – Commercial Division

Overview

**Management Systems**

• Awareness of Integrated Management Systems (Quality; Environment;
• Occupational Health & Safety; Responsible Care; & Energy Management Systems and IFA Product Stewardship)
• Comply with all the relevant policies and procedures of Integrated Management Systems.
• Ensure that and Commercial Division requirements take the highest. priority and actively implemented in Procurement and Sourcing day to day activities.
• Maintain and control procurement and sourcing documents such as Contracts and Agreements, Supplier correspondence.
• Implement and manage document control systems (SharePoint, ERP, SAP etc)
• Maintain document registers and logs.
• **Managing Activities****Document Management & Compliance:*** Ensure compliance with all relevant Procedures.
• Manage receipt, verification, stamping, registration, distribution, and safekeeping of all procurement and sourcing related correspondences, drawings, and technical documents.
• Track document approval workflows and ensure proper authorization.
• **Registers & Tracking:*** Maintain document registers on the Commercial Division Server and IT Tracking tool.
• Issue weekly follow-up reports on outstanding actions.
• **Coordination & Support:*** Coordinate with document originators and end user personnel to ensure timely return and proper handling of documents.
• Provide assistance to document control users, manage borrowing/return of records, and supply required copies to the project team.
• Support the team in ensuring Procurement and Sourcing documents/reports are properly filed and distributed**.**
• **EDUCATIONAL QUALIFICATION & EXPERIENCE:*** Bachelor’s Degree.
• Professional Certification (Please specify).
• Document Controller shall possess 5 years minimum relevant work experience out of which 3-5 years shall be in similar capacity in Procurement and Sourcing or Projects.