Technical Bid Coordinator

Overview

Key Responsibilities** **Bid Coordination & Management

• Coordinate the end-to-end bid process, ensuring all stakeholders meet deadlines and submission requirements.
• Distribute tender enquiries to estimators and relevant departments for pricing and technical inputs.
• Track progress and ensure the timely collection of all required documentation.

Technical Submission Preparation

• Prepare and compile technical submissions in line with client specifications and tender requirements.
• Ensure all documents are accurate, complete, and professionally presented.
• Review submissions to eliminate errors, inconsistencies, and missing information.

Stakeholder Coordination

• Coordinate with internal teams, including estimators, commercial managers, planning, and project management, to gather all required inputs.
• Liaise with clients and consultants to manage clarifications and ensure compliance with submission requirements.
• Work closely with the Business Development team (ARCO) to align bid strategy, priorities, and submission approach.

Planning & Scheduling

• Prepare and maintain the estimation and submission schedule.
• Monitor deadlines and ensure the timely submission of all bids.
• Organize and coordinate tender review meetings with the CEO and Business Development team, as required.
• **Bid Submission**
• Manage the final submission of bids (via online portals or physical submissions) in accordance with client requirements.
• Ensure all submissions are delivered on time, complete, and in the correct format.

Documentation & Handover

• Maintain organized records of all bid documents, correspondence, and submissions.
• Prepare and coordinate handover documentation to the project team upon award.

Systems & Tools

• Demonstrate strong proficiency in MS Office (Excel, Word, PowerPoint) for documentation, reporting, and presentations.
• Ensure all submission documents are well-structured, accurate, and professionally formatted in compliance with company ISO standards and protocols.

Requirements

• Proven experience in a bid coordination/tendering environment (construction or fit-out industry preferred).
• 2–3 years of experience in preparing high-value or complex tender submissions within a reputable organization.
• Strong organizational and coordination skills with high attention to detail.
• Ability to manage multiple bids and tight deadlines effectively.
• Excellent communication and stakeholder management skills.
• Strong commitment to delivering high-quality, error-free submissions.

Key Strengths

• Strong time management and deadline-driven mindset
• High attention to detail and accuracy
• Excellent coordination and multitasking abilities
• Professional document preparation and presentation skills