Stores Assistant
Key Skills for This Role
Full Job Posting
Store and supply responsibilities
- Manage central-store materials supply using procurement protocols, anticipated consumption, minimum stock levels, and lead-time analysis.
- Maintain an accountable inventory management system and conduct periodic process audits.
- Support cost-efficient purchasing, optimal stock holding, and compliance with applicable EHMS policies.
- Coordinate operating-theatre product requirements with the central store and follow up with nursing staff and doctors on replacements or urgent needs.
- Send daily operating-theatre product consumption reports to Finance and the Materials Manager.
- Conduct monthly stocktakes of A-class products and quarterly stocktakes of all central-store products.
- Ensure critical products do not run out and report nonmoving stock to the Materials Manager.
- Maintain optimal inventory levels, with a stated target of 45 days, and prevent losses from expiry or theft.
- Monitor consumption patterns, alert end users to deviations, and track cash purchases.
Safety and continuity duties
- Follow applicable occupational health and safety policies and report hazards, incidents, accidents, and near misses through the prescribed process.
- Assist with departmental risk assessments, implement control measures, attend relevant training, and participate in safety inspections and audits.
- Follow safe working procedures and emergency and evacuation procedures; use equipment and provided personal protective equipment properly.
- Support business continuity awareness and participate in continuity activities when required.
- Know applicable service-area disaster recovery plans and maintain information governance standards during incidents.
Information security duties
- Follow information-system, privacy, and security policies for networks and electronic health information.
- Maintain data integrity, report possible confidentiality breaches, and apply departmental and organizational data security policies.
- Use basic word processing, spreadsheet, presentation, email, and Windows applications as applicable.
Requirements
- At least two years of experience in a related field.
- Good communication, analytical, interpersonal, and organizational skills.
- Good computer skills, including Microsoft Excel, Word, and PowerPoint.
- Demonstrates sound decision-making and leadership abilities.
- Graduation is preferred.
Workplace context
- The role supports central-store operations at a healthcare organization.
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