Store Manager

Job Purpose

Complete Store Management

• Manage the day-to-day operation of the company store and the complete material in-and-out process.
• Ensure proper receiving, inspection, storage, identification, issuance, transfer, return, and disposal of materials.
• Maintain store organization, housekeeping, accessibility, and accountability for materials under store custody.
• Control restricted, high-value, critical, or sensitive items.

Material Receiving

• Receive materials from suppliers, Procurement, Projects, or other authorized sources.
• Verify quantities against purchase orders, delivery notes, and supporting documents.
• Check descriptions, specifications, quantities, condition, and identification.
• Identify shortages, excess quantities, damaged materials, incorrect items, and discrepancies.
• Prepare goods receipt or material receipt records and coordinate discrepancies with Procurement and concerned departments.
• Enter received materials into the ERP or store system and maintain supporting documentation.

ERP and Inventory System

• Maintain accurate inventory records in the company's ERP or store management system.
• Record receipts, issues, transfers, returns, adjustments, and stock movements promptly.
• Maintain item codes, descriptions, units of measurement, quantities, locations, and stock status.
• Generate stock reports and inventory statements and identify incorrect, duplicate, or missing entries.
• Maintain documentation for authorized stock adjustments and coordinate system issues with the support team.

Storage and Organization

• Maintain proper storage locations and logical item or location coding and identification.
• Arrange materials for easy identification, retrieval, and counting.
• Separate usable, damaged, returned, obsolete, and scrap materials where applicable.
• Apply appropriate storage practices for mechanical, electrical, construction, dewatering, tools, spare parts, and consumables.
• Maintain labeling, safe stacking, handling, and suitable storage conditions and report risks of damage or loss.

Material Issue and Transfers

• Issue materials only against approved material requisitions, store issue requests, or authorized system transactions.
• Verify items, quantities, project or site, department, and authorization before issuing materials.
• Record issues in the ERP or system and obtain acknowledgement from the receiving person or representative.
• Prevent unauthorized material from leaving the store and monitor frequently issued materials and consumption patterns.
• Coordinate transfers between the main store, projects, sites, workshops, and other company locations.

Requirements

• Ability to independently handle the complete store in-and-out process.
• Ability to maintain accurate physical and system inventory records.
• Ability to control receiving, storage, issuance, transfers, returns, reconciliation, documentation, and reporting.
• Ability to coordinate with Procurement, Projects, Finance, HR, Operations, site teams, suppliers, and drivers.
• Ability to maintain accountability for materials, equipment, tools, spare parts, consumables, and other store items.