Site Coordinator – Freelance / Contractual

About the Role

Key Responsibilities

• Receive and review the complete project handover before execution.
• Understand the approved scope, layouts, quantities, timings, venue requirements, and contacts.
• Coordinate project preparation with Warehouse & Logistics.
• Confirm manpower, vehicles, loading, delivery, bump-in, and bump-out requirements.
• Conduct or participate in operational site visits when required.
• Brief warehouse and site teams before project execution.
• Coordinate delivery, installation, and positioning according to approved plans.
• Manage the site team during installation and collection.
• Act as the operational point of contact during assigned projects.
• Coordinate professionally with clients, venues, suppliers, contractors, and other stakeholders on site.
• Monitor progress and resolve operational issues during execution.
• Escalate significant scope, timing, safety, client, or resource issues immediately.

Documentation and Close-out

• Document on-site changes, additional requirements, damages, and discrepancies.
• Ensure variations are properly communicated and documented.
• Supervise bump-out, collection, and return of rental equipment.
• Ensure delivery and return documentation is completed correctly.
• Report missing, damaged, or unreturned items.
• Complete required project close-out activities.

Requirements

• Previous experience in event operations, event production, site coordination, or project execution.
• Able to read CAD/Layouts/Plans.
• Strong understanding of event bump-in and bump-out operations.
• Ability to manage crews, suppliers, and operational timelines.
• Strong problem-solving ability and confidence working under pressure.
• Excellent communication and coordination skills.
• Ability to work evenings, weekends, overnight, and irregular event hours when projects require.
• Valid Qatar driving licence is an advantage.
• Existing project-based/freelance availability in Qatar is preferred.

What We Are Looking For

• A reliable, hands-on coordinator who can take an approved project and ensure it is executed properly from preparation through return and close-out.
• The successful candidate should be calm under pressure, organized, accountable, and comfortable leading teams on site.

Pay

• QAR4,000.00 - QAR5,000.00 per month

Work Location

• In person

Application Question

• Can start immediately?