Senior Specialist - Project Management

About Presight

The Opportunity

Your role

Key Responsibilities

• Project Planning and Documentation
• Assist in developing project plans, timelines, and milestones in collaboration with the project manager.
• Create and maintain project documentation, including project charters, schedules, meeting minutes, and status reports.
• Track and communicate project progress, milestones, and deliverables to stakeholders.
• Team Coordination and Communication: - Coordinate project team meetings, including scheduling, agenda preparation, and meeting logistics.
• Facilitate effective communication among project team members, stakeholders, and external vendors.
• Ensure timely distribution of project-related information and documentation to relevant parties.
• Resource Management.
• Assist in resource allocation and coordination, including managing project calendars, schedules, and assignments.
• Monitor resource availability and utilization, identifying and escalating any potential conflicts or constraints.
• Coordinate with department managers or resource owners to ensure the availability of necessary resources for project activities.
• Risk and Issue Management.
• Assist in identifying, documenting, and tracking project risks, issues, and dependencies.
• Support the project manager in implementing mitigation strategies and contingency plans.
• Collaborate with team members to resolve project-related issues and escalate critical concerns to the project manager.
• Support the project manager in ensuring adherence to project management standards and best practices.
• Perform quality checks on project deliverables to ensure they meet established criteria and standards.
• Contribute to lessons learned sessions and knowledge sharing to enhance project management processes.
• Stakeholder Engagement
• Assist in maintaining positive relationships with project stakeholders, ensuring their needs and expectations are addressed.
• Coordinate stakeholder communications, including status updates, progress reports, and meeting coordination.
• Serve as a point of contact for project-related inquiries and provide timely responses to stakeholders.
• Comply with QHSE (Quality Health Safety and Environment), Business Continuity, Information Security, Privacy, Risk, Compliance Management and Governance of Organizations policies, procedures, plans and related risk assessments.

Requirements

• Bachelor's degree in a relevant field or equivalent work experience.
• 5-6 years’ experience in similar role.
• Proven experience Specialist Project Management, Project coordination or in a similar role, demonstrating the ability to support project execution and coordination.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Excellent communication skills, both written and verbal, with the ability to effectively interact with team members and stakeholders.
• Proficiency in project management software and tools (e.g., Microsoft Project, Jira, Trello) is preferred.
• Strong problem-solving and critical-thinking skills, with the ability to identify and resolve issues proactively.
• Ability to work collaboratively in a team environment and establish positive working relationships.
• Familiarity with project management principles, processes, and terminology.
• Ideally, you’ll also need
• Knowledge of project management methodologies and frameworks (e.g., Agile, Scrum) is a plus.
• Attention to detail and a commitment to delivering high-quality work within established deadlines.
• Excellent verbal and written communication skills.
• Can conform to shifting priorities, demands, and timelines through analytical and problem-solving capabilities.
• Must be self-motivated, have good interpersonal skills, adaptable, & able to juggle priorities.