Senior Document Controller
Full Job Posting
Key Responsibilities
- Collaborates with the Project Manager to ensure the construction plans, including design, constructability, methodology, HSE, and delivery, are agreed upon and communicated effectively to the entire team.
- Overall responsibility for maintaining and processing project/program information within the document control and information management systems for the project/program and assuring any Document Controllers they oversee maintain same.
- May acts as a team lead, providing technical direction to other Document Control level staff.
- Assists in developing and updating policies, procedures, and processes, as applicable.
- Assures project participants are trained in the practical application of information management systems.
- Oversees central master file and field office files, as applicable, for all incoming and outgoing record documents for the projects/programs.
- Ensures that all project documents and records are properly indexed, filed, and archived in accordance with established procedures and standards.
- Review and process incoming and outgoing project documents such as drawings, specifications, correspondence, reports, and submittals for administrative compliance.
- Monitor and control document revisions, ensuring that the latest revisions are available to project team members.
- Maintains accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists.
- Manage the electronic document management system (EDMS), ensuring that it is used in accordance with established procedures and standards.
- Provide training and support to project team members on the use of the EDMS and other document control tools and systems.
- Ensure compliance with project requirements and regulatory standards for document control.
- Assist in the preparation of project document control reports and presentations, as required.
- Perform other duties as assigned by the Project Manager or other senior staff.
Requirements
- Bachelor’s degree in business administration, Information Management, or related field.
- 3 - 6 years of experience in document control in a construction, engineering, or related industry.
- Competent demonstrated knowledge of document control procedures, processes, and tools.
- Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
- Familiarity with project management tools and software, such as (EDMS) – ACONEX, Microsoft Office Excel and word or similar scheduling and collaboration platforms.
- Experience working collaboratively with cross-functional teams, including project managers, engineers, procurement, and operations personnel.
- Strong organizational, problem-solving, and analytical skills to support the effective delivery of projects.
- Excellent communication and interpersonal abilities to interact with both internal and external stakeholders.
- Analytical and thorough, problem-solving ability
- Ability to work under pressure and manage multiple priorities effectively.
- Flexibility and adaptability in responding to changing business requirements.
- Effectively manages and prioritizes workload and delivers to tight deadlines.
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