Document Controller (Q-SBU)

About JASARA PMC

Role overview

Key responsibilities

• Follow document control procedures for project documents and records; review and process incoming and outgoing project documents for administrative compliance.
• Monitor revisions, ensure current documents are available, and check document compliance and quality.
• Conduct spot audits and reviews to improve project team understanding of and compliance with document control procedures.
• Maintain document logs, transmittals, receipt confirmations, and distribution lists.
• Use the EDMS according to procedures; update the Document Distribution Matrix, workflow templates, and associated documentation.
• Support project teams, end users, and contractors with EDMS and document control tools.
• Ensure compliance with project and regulatory document control requirements.
• Assist with project reports and presentations, assemble and bind final copies when needed, and perform related duties assigned by senior staff.

Qualifications

• Bachelor’s degree in business administration, Information Management, or a related field.
• 5–7 years of document control experience in construction, engineering, or a related industry.
• Demonstrated knowledge of document control procedures, processes, and tools.
• Familiarity with EDMS such as ACONEX, Microsoft Excel and Word, or similar project management, scheduling, and collaboration tools.
• Able to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Experience working with project managers, engineers, procurement, and operations teams.
• Strong organization, problem-solving, analytical, communication, and interpersonal skills; able to prioritize multiple tasks and adapt to changing requirements.