Senior Administrative Services Specialist
Role Overview
Provides and coordinates administrative and secretarial services in the CEO office.
Supports effective and efficient service delivery in the assigned Executive Division.
Manages office tasks including clerical processing, data tracking, supplies, and equipment.
Key Skills for This Role
Full Job Posting
Job purpose
Provides and coordinates administrative and secretarial services in the CEO office.
Supports effective and efficient service delivery in the assigned Executive Division.
Manages office tasks including clerical processing, data tracking, supplies, and equipment.
Administrative and communication duties
- Provides comprehensive administrative and secretarial support in the CEO office.
- Maintains confidentiality of sensitive information.
- Reviews and prioritizes incoming communications and manages oral and written communications to and from the CEO office.
- Drafts letters and reports, takes dictation or transcribes, and types and distributes correspondence and reports.
- Manages filing and office administration systems.
- Coordinates communications, documentation, venues, and refreshments for meetings and committees; attends meetings, takes minutes, and follows up on actions.
- Organizes office supplies and equipment repairs and troubleshoots equipment malfunctions.
- Supports staff with computer systems and reviews, proofreads, and formats computerized documents.
- Develops and maintains computerized office systems, including Microsoft Access Database, to manage paper flow.
- Trains new staff and cross-trains current staff.
- Supports patient-centered care, quality improvement, and patient safety; performs other assigned duties.
Job requirements
- Bachelor’s degree in Business Administration.
- Six years of experience in a supervisory administrative role in a healthcare setting.
- Ability to draft letters and reports to a high standard of English.
- Ability to develop and maintain computerized office systems and train staff.
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