Secretary

Job Summary

Tasks and Responsibilities

• Organize and coordinate the manager's appointment and meeting schedule with internal and external parties.
• Receive calls and visitors, direct them, and answer inquiries within authority.
• Prepare letters, correspondence, and administrative memos, print them, and follow up sending.
• Register incoming and outgoing correspondence and transactions and follow up their completion.
• Prepare meeting minutes, distribute them to relevant parties, and follow up implementation of recommendations.
• Organize paper and electronic files and records and archive them per company policy.
• Follow up office supply requests and coordinate with relevant departments.
• Arrange travel procedures, bookings, and events when needed.
• Maintain confidentiality of information and documents.
• Perform other tasks assigned by the direct manager within the scope of work.

Requirements and Qualifications

• Diploma or Bachelor's degree in Secretarial studies, Business Administration, or equivalent.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Typing skills and correct Arabic correspondence writing.
• Organizational and time management skills and ability to handle multiple tasks simultaneously.
• Proficiency in Arabic and good knowledge of English.
• Communication and tact skills and maintaining confidentiality.
• Years of experience: at least 7 years.