Sales & Purchase Coordinator

Role Overview

Key Responsibilities

• Coordinate purchase orders with international suppliers, including pricing, quantities, delivery timelines, and payment terms.
• Prepare sales orders, contracts, proforma invoices, and other commercial documents.
• Liaise with customers, suppliers, freight forwarders, shipping agents, and internal teams to support order execution.
• Manage shipping schedules and track ETD, ETA, and container movements.
• Prepare and verify commercial invoices, packing lists, Bills of Lading, Certificates of Origin, COAs, and SDS/MSDS.
• Coordinate with logistics and clearing agents to support timely documentation and shipment clearance.
• Track customer receivables, follow up on overdue payments, and maintain collection reports.
• Monitor supplier invoices and payment deadlines, coordinating TT, LC, and other payment arrangements with accounts.
• Maintain accurate sales, purchase, shipment, and payment records.
• Provide updates on pending orders, shipment status, outstanding payments, and supplier commitments.

Requirements

• 2–5 years of experience in sales coordination, purchase coordination, international trading, or import/export operations.
• Hands-on experience with shipping procedures and international trade documentation is essential.
• Good understanding of commercial invoices, proforma invoices, Bills of Lading, Certificates of Origin, COAs, and SDS/MSDS.
• Experience coordinating customer collections and supplier payments, including TT and LC arrangements.
• Strong communication, follow-up, organizational, and multitasking skills.
• Proficiency in MS Excel, Word, email communication, and ERP or accounting systems.
• Good command of written and spoken English.
• Previous Dubai/UAE experience is an advantage.
• Exposure to PU chemicals, TDI, polyols, additives, silicone surfactants, or other industrial raw materials is highly preferred.