Sales and Admin Coordinator

Role overview

Sales and client coordination

• Prepare company presentations and social media materials; develop clients and cold-call prospective or existing clients.
• Request supplier quotations, compare offers, negotiate prices as directed, and prepare draft client quotations for management approval.
• Coordinate client requests, promptly acknowledge inquiries, support vendor registration, maintain vendor records, and assist with market research.
• Arrange sales and management meetings during business trips and support travel and exhibition arrangements.

Administration and records

• Handle management matters confidentially; arrange meetings, travel, bookings, and schedules.
• Prepare draft purchase orders, invoices, credit notes, packing lists, and delivery notes; send approved documents to relevant parties.
• Maintain hard-copy and electronic files for export and local orders, material certificates, signed delivery notes, and loading photographs.
• Draft client and supplier emails; update weekly VAT records and check invoice details against purchase orders or deliveries.
• Support reception, mail and courier tracking, supplies, petty cash, billing, special projects, onboarding, interviews, and office events.

Role expectations

• Provide sales, administrative, and coordination support to the project coordinator, sales team, and management.
• Handle management matters and records with confidentiality.

Compensation

• The description lists pay of AED 1,800–5,500 per month.

Workplace

• The description states that work is in person.