Accounts & Administration Executive

Role overview

Accounting and finance

• Maintain complete and accurate books of accounts under company policies and UAE regulations.
• Record and reconcile sales, purchases, receipts, payments, journals, accruals, and adjustments; prepare monthly management accounts and financial reports.
• Monitor accounts payable and receivable; follow up on customer payments and supplier settlements.
• Perform bank reconciliations, maintain cash-flow records, verify invoices, credit/debit notes, and payment vouchers, and file transaction documentation.

UAE VAT compliance

• Prepare and maintain VAT records in line with UAE Federal Tax Authority requirements.
• Prepare weekly VAT reconciliations for sales, purchases, debit notes, credit notes, and payments.
• Verify VAT treatment, TRN details, and invoice compliance; prepare and support VAT return submissions.
• Coordinate VAT matters with auditors and consultants; submit the updated VAT file and supporting invoices to management every Friday before 5:00 PM.

Office administration

• Manage front office and reception, welcome visitors, and maintain a professional office environment.
• Screen visitors to prevent unauthorized solicitors from accessing the office.
• Coordinate courier services, mail distribution, and package tracking.
• Maintain stationery, drinking water, coffee-machine supplies, and pantry requirements.
• Coordinate office maintenance and vendor services.

Role expectations

• Ensure compliance with UAE VAT regulations, UAE Corporate Tax requirements, financial reporting standards, and internal controls.
• Handle confidential financial and administrative matters with organization, attention to detail, and trustworthiness.
• Maintain accurate records and coordinate with suppliers, customers, auditors, consultants, and management.

Compensation

• The description states pay of AED 1,900–6,300 per month; the structured salary field states AED 1,900 per month.

Work location

• Work Location: In person.