Sales Admin Coordinator

Overview

Key Responsibilities

• Prepare and send quotations, proposals, and service agreements.
• Follow up with clients regarding quotations, approvals, and inquiries.
• Coordinate with the operations team to schedule site inspections and project execution.
• Maintain and update customer records, sales reports, and project documentation.
• Assist in preparing tenders, prequalification documents, and company profiles.
• Respond to client inquiries via phone, email, and other communication channels.
• Coordinate with suppliers and internal departments to ensure smooth project execution.
• Monitor sales pipelines and prepare weekly and monthly sales reports.
• Maintain organized records of contracts, purchase orders, invoices, and correspondence.
• Provide administrative support to the sales and management teams.
• Perform other administrative and coordination duties as assigned.

Requirements

• Minimum 2 years of experience in sales administration or coordination, preferably in the technical services, construction, fit-out, or maintenance industry.
• Strong knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Excellent written and verbal communication skills in English.
• Strong organizational skills with attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Professional customer service and interpersonal skills.
• Experience with CRM software or ERP systems is an advantage.

Preferred Qualifications

• Experience preparing quotations and tenders.
• Knowledge of maintenance, renovation, fit-out, and joinery services.
• Ability to work independently and collaboratively in a fast-paced environment.
• A valid UAE driving license is a must.

Benefits

• Competitive salary based on experience.
• Company visa and medical insurance.
• Annual leave and UAE public holidays as per UAE Labour Law.
• Professional development and career growth opportunities.
• If you are an organized, customer-focused professional with strong administrative and coordination skills, we'd love to hear from you.
• Join Fixen Technical Services LLC and be part of a growing team dedicated to delivering exceptional technical solutions.