Admin Sales Coordinator

Overview

Key Responsibilities

• Respond to client inquiries and coordinate follow-ups with existing and prospective customers.
• Prepare and issue quotations, invoices, proposals, and other sales-related documents.
• Coordinate with the operations, maintenance, and technical teams to ensure timely submission of quotations and project updates.
• Assist in processing maintenance service requests, fit-out, and renovation project documentation.
• Maintain accurate customer records, contracts, and filing systems.
• Schedule meetings, site visits, and appointments for the sales and technical teams.
• Communicate professionally with clients via phone, email, and messaging platforms.
• Monitor the status of quotations and follow up on pending approvals and purchase orders.
• Provide administrative support to the sales team and management.
• Perform general office administration duties and ensure organized documentation.

Qualifications & Requirements

• Bachelor's degree or diploma in Business Administration, Sales, or a related field is preferred.
• Minimum of **2 years of experience** in sales coordination, administration, or a similar role.
• **Strong knowledge of building maintenance services is required.**
• **Experience in fit-out and renovation projects is a strong advantage.**
• Familiarity with preparing quotations for maintenance contracts and technical services is preferred.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication skills in English.
• Arabic language skills are an advantage but not mandatory.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to work independently and collaboratively in a fast-paced environment.
• High attention to detail with a customer-oriented mindset.

What We Offer

• Competitive salary based on experience.
• Supportive and collaborative work environment.
• Opportunities for career growth and professional development.
• Exposure to diverse maintenance, fit-out, and renovation projects.
• If you have a strong administrative background, excellent coordination skills, and experience in the maintenance or fit-out industry, we'd love to hear from you.
• Apply today and become part of the Fixen Technical Services team.