Receptionist
The Receptionist provides comprehensive front-desk management and vital administrative support.
Skills
About This Role
Overview
The Receptionist provides comprehensive front-desk management and vital administrative support.
In Dubai's fast-paced market, this position demands a professional demeanor to welcome international investors, engineers, and suppliers, alongside the organizational agility to handle site-related paperwork, delivery tracking, and document coordination.
Key Responsibilities
- **Visitor & Site Personnel Management**
- : Greet and manage check-ins for clients, consultants, subcontractors, and laborers.
- Issue visitor or safety passes according to security protocols.
- **Communication & Switchboard Control**
- : Screen, answer, and direct high volumes of incoming calls and emails to project managers, estimators, or procurement teams.
- **Logistics & Delivery Coordination**
- : Coordinate the receipt of incoming and outgoing mail, project blueprints, tender packages, and material samples.
- Liaise with courier services frequently.
- **Administrative & Project Support**
- : Maintain and index physical and digital project files, company records, and databases.
- Assist the Document Controller or HR with workforce timesheet collection and basic data entry.
- **Meeting Room Management**
- : Schedule, book, and prepare meeting spaces for crucial executive, client, or subcontractor alignment sessions.
- **Office Supply Monitoring**
- : Track and place orders for office inventory, pantry items, and occasionally basic safety equipment (PPE) for visitors.
Skills
- **Education**
- : High school diploma or a Bachelor's degree in Business Administration or a related field.
- **Experience**
- : Minimum 5–7 years of reception or admin experience within the UAE, specifically inside the construction, or engineering sectors.
- **Language Skills**
- : Native or highly fluent English language proficiency (both spoken and written) is mandatory.
- **Technical Skills**
- : Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with ERP systems or construction management software is a strong advantage.
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