Receptionist
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Key skills for this role
About the Role
About The Opportunity A fast-growing import-export firm based in the UAE, we specialize in global trade logistics, customs clearance, and cross-border supply chain coordination.
Key Skills for This Role
Full Job Posting
About The Opportunity
A fast-growing import-export firm based in the UAE, we specialize in global trade logistics, customs clearance, and cross-border supply chain coordination.
Our front office serves as the nerve center—managing client inquiries, vendor communications, and operational coordination across multiple international markets.
We’re seeking a polished, proactive Receptionist to be the welcoming face and efficient backbone of our Dubai-based operations.
Role & Responsibilities
- Answer, screen, and direct incoming calls with professionalism and speed—ensuring zero missed client or partner communications.
- Manage front desk operations: greet visitors, verify appointments, and coordinate meeting room access for internal and external stakeholders.
- Process and distribute incoming/outgoing mail, packages, and courier deliveries with accurate tracking and timely handoff.
- Maintain updated digital and physical records of visitor logs, contact details, and office communications.
- Support administrative tasks including scheduling, calendar management, and basic data entry for procurement and logistics teams.
- Collaborate with HR and Facilities to ensure smooth onboarding of new hires and office upkeep standards are met.
Skills & Qualifications
- Must-Have
• Microsoft Office Suite (Word, Excel, Outlook)
- CRM software experience (HubSpot, Zoho, or similar)
- Basic invoicing or purchase order processing
- Fluent English verbal and written communication
- Strong phone etiquette and call handling protocols
- Experience with visitor management systems or digital sign-in tools
- Preferred
- Arabic language proficiency (spoken or written)
- Familiarity with UAE customs or logistics industry terminology
- Previous experience in trade, shipping, or logistics offices
Benefits & Culture Highlights
- Competitive salary + transport allowance + medical insurance
- Dynamic, multicultural team with direct exposure to global trade operations
- Clear career path into administrative or client services roles within the company
- Skills: receptionist,communications,management,administrative
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