Administrative Assistant
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Key skills for this role
About the Role
About The Opportunity A fast-growing trading and logistics firm in the UAE’s import-export sector, we specialize in end-to-end supply chain coordination, customs documentation, and cross-border trade compliance for regional and international clients.
Key Skills for This Role
Full Job Posting
About The Opportunity
A fast-growing trading and logistics firm in the UAE’s import-export sector, we specialize in end-to-end supply chain coordination, customs documentation, and cross-border trade compliance for regional and international clients.
Our team thrives on operational precision, rapid response, and seamless execution—backed by a culture of accountability, adaptability, and client-first service.
We’re building a lean, agile back-office engine to support scaling operations across GCC markets.
Role & Responsibilities
- Manage front-office operations including call handling, visitor coordination, and executive scheduling for senior leadership.
- Process and file import/export documentation, customs forms, and vendor invoices with strict attention to compliance deadlines.
- Coordinate travel arrangements, booking flights, hotels, and ground transport for regional business trips.
- Support procurement and vendor communication—tracking POs, following up on deliveries, and maintaining supplier databases.
- Prepare routine reports, presentations, and meeting minutes; maintain digital and physical filing systems for audit readiness.
- Act as internal liaison across departments to ensure smooth workflow execution, escalation handling, and cross-team alignment.
Skills & Qualifications
- Must-Have
• Google Workspace (Docs, Sheets, Calendar)
- ERP / Accounting Software (e.g., Tally, Zoho Books, QuickBooks)
• Basic Arabic Communication (Reading And Writing)
- UAE Trade License / Customs Portal Familiarity
- Preferred
- Experience with Dubai Customs (Mirsal / E-Channel)
- Knowledge of Incoterms (FOB, CIF, EXW)
- Basic understanding of UAE VAT filing processes
Benefits & Culture Highlights
- Fast-track career growth in a high-velocity trade environment with direct exposure to international logistics.
- Competitive salary + performance bonuses + medical insurance & annual leave as per UAE labor law.
- Dynamic, no-nonsense team culture—where initiative, accuracy, and proactive problem-solving are rewarded.
- Skills: documentation,management,communication,administrative assistant
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