Receptionist & Administrative Assistant

Role overview

Reception and office administration

• Welcome, verify, register, and badge visitors; notify hosts and escort guests when needed.
• Answer and direct calls, take messages, handle inquiries, and manage incoming and outgoing mail and deliveries.
• Keep reception areas presentable and follow building security and access-control procedures.
• Book and prepare meeting rooms; monitor office and pantry supplies and track purchase requests and deliveries.
• Maintain physical and electronic files; prepare letters, memos, simple reports, trackers, and spreadsheets.
• Coordinate business travel, internal event logistics, and new-joiner workstations, access cards, and welcome packs.
• Support departments and the CEO; coordinate service providers and follow facility issues through resolution.
• Track vendor performance and support petty cash and expense receipts when assigned.

Qualifications and experience

• Diploma or bachelor's degree in business administration, office management, or a related field.
• 1 to 2 years of reception, front-desk, or office administration experience.
• Corporate or regulated-environment experience is a plus.

Skills and attributes

• Fluent spoken and written Arabic and English.
• Working knowledge of Microsoft Office or Zoho Workspace, including email, Word, Excel, and calendars.
• Professional, friendly communication; organization and time management; discretion; attention to detail; proactive service mindset.

Performance indicators