Reception and Office Services Coordinator

The first thing you’ll notice is that 99% of our team say when you join the company, you are made to feel welcome and 92% say and they are proud to tell others they work for General Mills! These are just a couple of the reasons why we have been certified as a Great Place to Work® for the last 7 consecutive years, and why we were named one of the Best Workplaces for Woman® for the third time in 2026!

We currently have a part-time opportunity for an experienced and professional Reception and Office Services Coordinator to join our Head Office Team in Mt Waverley. This part-time onsite permanent role is Monday to Thursday 8am – 3pm.

In this role you will be the friendly face/voice of General Mills and the 'go to person' for many administration duties as assigned by the Executive Services Manager/EA to MD. You will be customer service orientated, flexible and possess a proactive and efficient approach. This is a busy, varied role for a person with loads of initiative with plenty of challenges for the right candidate.

Key focus areas for this role:

Managing and redirecting all incoming calls

Greeting all customers/visitors and directing them to the relevant area/contact

Responsible for processing and goods receipting invoices for all departments

Organisation of couriers, both interstate and international

Typing/admin support utilising Microsoft Office suite

Office and meeting room/s set up/cleanliness and ongoing maintenance

Assisting with HR/Recruitment Administration e.g. Onboarding/Induction meeting coordination

Ordering Stationery and general tracking of goods

Maintain a tidy and presentable Mail, Reception and Kitchen area at all times daily

Helping set up and pack down internal lunches and events as required

Daily incoming and outgoing mail distribution

OH&S basic tasks

Any other ad hoc Administrative Duties as required

What you will bring:

Passionate and proactive team player looking to always deliver excellent service

Happy disposition and excellent presentation

Engaging interpersonal skills and effective communicator

Proactive, effective problem solving and time management skills

Sense of urgency and flexible in approach

Attention to detail

Advanced/Intermediate skills MS Office (Word, Excel, Outlook)

SAP experience essential, COUPA desirable though not essential

Previous experience in a similar role, hospitality or administrative/event support.

What’s in it for you?

Aside from working for some of the best leaders in FMCG in Australia, in a Certified Great Place to Work®, and one of the Best Workplaces for Women® in Australia, we offer;

Free on-site parking

Access to world class learning and development programs

Many employee benefits including access to our complementary company store

An inclusive workplace where you belong!

Sound like something that you want to be a part of? Apply now, we want to hear from you!

ELIGIBILITY

Applicants must meet minimum age qualifications in the country in which the job is located.