Purchasing Clerk
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Key skills for this role
About the Role
The Purchasing Clerk supports procurement by processing purchase requests, coordinating with suppliers, and maintaining accurate records while ensuring compliance with procedures.
Key Skills for This Role
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Overview
At FAENA The Red Sea, we are seeking a proactive and detail-oriented Purchasing Clerk to join our Procurement team.
This role is responsible for supporting the day-to-day purchasing function by processing purchase requests, coordinating with suppliers, and ensuring the timely procurement of goods and services required for hotel operations.
The Purchasing Clerk plays a key role in maintaining accurate procurement records, monitoring order status, and ensuring compliance with company purchasing procedures.
The ideal candidate will have strong organisational skills, attention to detail, and a commitment to supporting efficient and cost-effective procurement operations.
Key Responsibilities
- Process purchase requisitions and prepare purchase orders accurately and promptly.
- Obtain quotations from approved suppliers as directed.
- Coordinate with suppliers regarding pricing, availability, and delivery schedules.
- Follow up on purchase orders to ensure timely delivery of goods and services.
- Maintain accurate purchasing records, supplier files, and procurement documentation.
- Verify purchasing documents and ensure compliance with company procedures.
- Liaise with receiving and stores teams to ensure orders are received correctly.
- Assist in resolving discrepancies related to deliveries, quantities, or product quality.
- Monitor stock levels and support replenishment requests as required.
- Coordinate with departments to understand and support purchasing needs.
- Assist in maintaining supplier information and approved vendor lists.
- Prepare purchasing reports and updates as requested.
- Support month-end closing activities related to procurement transactions.
- Ensure confidentiality of purchasing information and supplier pricing.
- Assist with internal and external audits by providing required documentation.
- Maintain compliance with company policies, procurement procedures, and internal controls.
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