Proposal Executive

Role overview

Bid lifecycle and proposal content

• Identify relevant bids and RFPs, research prospective clients, and assess feasibility, win probability, and resource needs.
• Gather internal information, maintain bid timelines and budgets, track deadlines, and coordinate proposal input from subconsultants.
• Manage bid communications and prepare complete, accurate, compliant bid documentation.
• Draft, edit, and proofread proposal sections, coordinating content and technical details with internal teams.

Coordination, compliance, and reporting

• Coordinate stakeholders, resolve conflicts, and obtain timely approvals and sign-offs.
• Assist with client presentations and meetings, providing technical or logistical support as needed.
• Check bids against client requirements, legal regulations, and company policies, and stay current with industry standards.
• Track bid outcomes, analyze performance, generate reports, and contribute to process improvement.

Other responsibilities

• Lead project teams and work with designers through project phases; mentor designers on technical, operational, cost suitability, and design detailing.
• Identify and review project resource needs, support a collaborative work environment, and follow company procedures and filing requirements.
• Maintain professional service standards, punctuality, and appropriate workplace presentation.

Candidate requirements

• Bachelor’s degree in interior design, architecture, business administration, or a related field.
• At least 5 years of experience in a similar role and wide knowledge of the design industry.
• Strong analytical, problem-solving, communication, and attention-to-detail skills.
• Proficiency in contract management software and data analysis tools.
• Ability to work independently and as part of a team in a fast-paced environment.
• Presentation skills, commercial awareness, and understanding of financial principles related to business development.

About the company