Property Administrator
Skills
About This Role
Job Scope
- The Property Administrator liaises with internal and external departments while being responsible for administrative duties in Property Management department. Accuracy, record keeping, document filing and practicing due diligence are the key parameters for this role.
- Reporting to the Property Manager, the Property Administrator will play a critical role in helping the Property Management department achieve its objectives.
Principal Accountabilities
- To be successful, the incumbent must develop a collaborative work ethic between all departments and understand the property market in detail.
- Manage contracts and documentation signing, system updates and reporting, registration of tenancy contracts and ensure the operation is as per Eastern Pearl’ policy in correlation with landlords’ policies and PMGT Agreement. Other accountabilities include, but are not limited to:
- Keeping up to date with the relevant rental laws and any other guidelines by the land department, municipality and/ or other relevant government authorities.
- Ensure timely and efficient updates of all records on property management software including:
- Publish/ add/ update units including upload of landlord documents Tenants contracts
- Follow department procedure for all tenancy contracts and renewals including:
- New application screening and verification
- Approve renewals only based on Management approval
- Registration of tenancy contract for Abu Dhabi Managed units through Tawtheeq
- Prepare Tawtheeq report and forward for reconciliation purpose to accounts. Follow up for top up
- Monitor renewal notifications and send reminders for notifications not to the tenants
- Manage monitoring of forwarded contracts/documents for signature, rejected contracts, pending documents, etc. until it gets signed by Director of Operations/ Operations Manager/ Administrative Supervisor.
- Manage the stationery requirements and requisitions. Maintain and update IT inventory list.
- Being an integral member of Property Management team, must understand and aim for fair expertise in entire gamut of PMGT operations in the Company and support the team when required.
- Other Company related duties that may be assigned by the management that are consistent with the department and Company mandate
Required Competencies
- Bachelor’s degree with over 2 years of related experience
- Fair understanding of rules and regulations of real estate industry in UAE
- Requires strong computer literacy (MS Office, Internet, Database Software, etc.)
- Good numerical ability with excellent written and oral communication in English
- Should be an Arabic speaker
- Strong attention to details and good presentation skills
- Creative and analytical while possessing personal drive and initiative
- Able to work independently without supervision
- Approachable and pleasant workplace demeanour
Education
- Bachelor's (Preferred)
Language
- Arabic (Preferred)
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