Projects Specialist (Executive Office Support) | Product Development & Design

About the Role

Responsibilities

• Manage the SVP's complex calendar, travel, meetings, and prioritization of agenda to ensure strategic time allocation.
• Serve as the primary liaison between the SVP, senior leadership, external partners, vendors, and cross-functional teams.
• Ensure strict confidentiality and professional judgment in handling sensitive information.
• Prepare, review, and assemble executive-level documentation including memos, presentations, reports, and briefing materials.
• Anticipate the SVP's needs by gathering data, performing initial analysis, and ensuring readiness for key engagements.
• Coordinate a wide range of confidential and non-confidential projects, ensuring timelines, deliverables, and follow-ups are tracked and executed.
• Support departmental strategy execution by consolidating project inputs, monitoring initiative progress, and reporting to the SVP.
• Coordinate leadership meetings, workshops, executive reviews, and strategic sessions including agenda creation and consolidation of materials.
• Facilitate cross-department alignment to support the SVP's strategic priorities and organizational goals.
• Manage special projects as assigned by the SVP, ensuring progress tracking, documentation, and stakeholder updates.
• Support improvements to executive office processes to enhance workflow, communication, and information management.
• Ensure compliance with corporate policies and guidelines within the SVP Office and maintain effective communication systems across internal and external stakeholders.

About You

• Diploma, Bachelor's Degree, or equivalent, with minimum 4 years of experience in an Executive Assistant, Office Manager, Project Coordinator, or similar role supporting senior leadership.
• Proven ability to manage complex calendars, competing priorities, and high-volume workflows under strict timelines.
• Strong project coordination skills with the ability to track deliverables, follow up independently, and ensure timely execution.
• Excellent communication, organization, and interpersonal skills, with demonstrated experience interacting at senior leadership level.
• High attention to detail and strong ability to craft clear, well-structured presentations, memos, and reports.
• Advanced proficiency in MS Office applications (PowerPoint, Excel, Outlook).
• Experience with project management tools (Power BI, Jira, or similar) is an advantage.
• Discretion, professionalism, and proven ability to handle confidential information.
• Resourceful, proactive, and client-service oriented, with strong problem-solving skills and business acumen.

About Qatar Airways Group

How To Apply

• Apply by uploading a CV and completing the quick application form.