Project Coordinator / Project Assistant

About This Role

Role Description

We are seeking a highly organized and proactive Project Coordinator / Project Assistant to support the delivery of telecom and cybersecurity projects. This role requires a balanced blend of technical understanding and business awareness, along with strong communication and coordination skills.

The position will work closely with the Project Head / Program Manager, ensuring smooth execution of project activities, timely reporting, and effective stakeholder coordination.

KEY RESPONSIBILITIES

Project Lifecycle Support

• Support preparation of project charters, kickoff documents, and business case materials
• Assist in drafting and reviewing contracts, agreements, and related documentation
• Coordinate project schedules and timelines
• Assist in developing communication, stakeholder, quality, and risk management plans
• Support preparation of RACI matrices and planning documents
• Track change requests and ensure proper approvals
• Coordinate requirement documentation and maintain version control
• Support resource alignment across teams
• Prepare project status reports, dashboards, and risk logs
• Ensure timely stakeholder communication
• Generate work performance and governance reports
• Track scope, schedule, and resource utilization
• Monitor risks and follow up on mitigation actions
• Track and close action items
• Support project and milestone closure activities
• Prepare closure documentation, acceptance reports, and sign-offs
• Coordinate handover to managed services teams

Coordination and Stakeholder Management

• Act as a central coordination point across internal teams, vendors, and partners
• Follow up on deliverables, documentation, and pending actions
• Represent the Project Manager in coordination activities when required

Reporting and Documentation

• Prepare high-quality presentations, dashboards, and reports
• Maintain accurate and structured project documentation
• Ensure timely and consistent reporting to stakeholders and leadership

QUALIFICATION

• Bachelor’s degree in Engineering (Telecom, IT, or related field)
• ITIL or similar process certifications
• MBA preferred

EXPERIENCE

• 2+ years of experience in project coordination or project support roles
• Exposure to Telecom, IT, Networking, or Cybersecurity projects preferred
• Experience supporting multi-vendor or large-scale projects

SKILLS & COMPETENCIES

• Strong written and verbal communication skills
• Proficiency in MS Office (Excel, PowerPoint, Word – intermediate to advanced)
• Strong presentation and reporting skills
• Excellent organizational and multitasking abilities
• Attention to detail and structured approach to work
• Ability to manage multiple stakeholders in a dynamic environment