Project Coordinator

About This Role

Job Location (Short): Abu Dhabi, United Arab Emirates

Workplace Type: Hybrid

Req Id: 2939

Role Overview In this role, individuals support the Program Director and Project Managers in coordinating project delivery across complex, multi-stakeholder environments typical of the Middle East region. Projects may include enterprise software implementations for different lines of business.

The Project Coordinator acts as a central point of coordination, ensuring alignment of activities, visibility of progress, and smooth communication across all stakeholders. The role focuses on supporting planning, tracking, reporting, and governance activities to enable successful project delivery within scope, time, and quality expectations.

Success in this role requires strong adaptability, cultural awareness, and the ability to operate in complex environments with multiple stakeholders, tight timelines, and high expectations on delivery quality and responsiveness.

Key Responsibilities

• Support the Program Director and Project Managers in coordinating day-to-day project activities
• Coordinate across Presales, Sales, , Finance, and cross-functional teams to ensure alignment and progress
• Assist in tracking project scope, schedule, and budget, ensuring consistency with agreed plans
• Monitor and consolidate project progress, including risks, issues, actions, and scope changes
• Support stakeholder communication, ensuring clear, timely, and structured information flow across all levels
• Prepare and maintain weekly and monthly project reports, dashboards, and presentations
• Maintain accurate and up-to-date project documentation and records in required tools and systems
• Support meeting preparation and coordination (including agendas, minutes of meeting, and follow-ups)
• Assist in coordinating on-site activities when required, including interaction with client teams and contractors
• Support risk and issue management, ensuring proper tracking, follow-up, and escalation when needed
• Assist senior project managers on larger or more complex programs and initiatives
• Contribute to identifying and implementing process improvements and best practices
• Support the achievement of high customer satisfaction through effective coordination and follow-through
• Ensure all activities are conducted with high ethical standards and professionalism

Education / Qualifications A degree in Engineering, Business, or IT provides a solid foundation for project management roles. Industry-recognized certifications such as PMP, PRINCE2, or CAPM, IPMA validate structured project management knowledge and practices.

About Octave Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non-negotiable and failure is not an option.

Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most.

Octave has more than 7,000 employees in 45 countries. Learn more at octave.com and follow us on LinkedIn.

Why work for Octave? All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world.

Everyone is welcome At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.

Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.