Project Administrator (Arabic Speaking)

About Rejlers

Job Overview

Responsibilities And Duties

• Administration of documentation requirements.
• Administration of project data, such as customer document numbers or document ownership.
• Document management systems expert and administrative role.
• Documentation status follow-up and reporting.
• Document distribution.
• Document quality checks.
• Preparations for document handover.
• Supporting document commenting and statuses.
• Documentation-related change management.
• Coordination of access rights and user profiles.
• Develop and maintain the Document Management System (EDMS).
• Preparation of Transmittal, Letters, MOM and sending to Company.

Additional Duties

• Updating of all logs (Transmittal Letter, MOM, NCR, TQ, etc. (Incoming & Outgoing)).
• Pending Document/Drawing List Updating and sending to Company and Project Teams.
• Manage & review all workflows of documents in EDMS.
• Ensure all drawings/documentation are correctly identified, distributed, and filed/stored.
• Ensure that the latest revision of documents are circulated to the Project Team.
• Project Startup & Set-up Projects folders and facilitate the Project communication process.
• Preparation of Project Templates.
• Ensuring the use of standardized forms and templates.
• Produce internal and external (Clients and Suppliers) over-due reports.
• Preparing different formats, indexes, and file labels, designing cover pages, CD/DVD writing.
• General document control activities such as photocopying, scanning, analysis of supplier's documents compliance with Project standards regarding numbering, and all other aspects related to document quality.

Qualifications

• Bachelor's Degree with a minimum of 5-8 years of experience.
• Must have worked with the ADNOC group of Companies.
• Must have work experience in UAE.
• Working experience with reputed Engineering Consultants is an advantage.
• Excellent interpersonal and communication skills.
• Fluent in the Arabic & English language.
• Shares the company values of teamwork, transparency, honesty, and equality.
• Team player, hardworking, problem solver, and have a can-do attitude.
• Meets UAE visa requirements.

Application Notes

• Please apply at once as we proceed with suitable candidates as soon as possible.
• Submit your application, CV, and salary expectation latest by 31st October 2026.