PROCUREMENT & STORE IN-CHARGE
Role Overview
Manage the company's purchasing and store/inventory function, ensuring items are obtained at the right price, quality, quantity, and time with proper approval, documentation, and stock control.
Reports to Management or a designated department head.
Key Skills for This Role
Full Job Posting
Position purpose
Manage the company's purchasing and store/inventory function, ensuring items are obtained at the right price, quality, quantity, and time with proper approval, documentation, and stock control.
Reports to Management or a designated department head.
Procurement and purchasing
- Review purchase requests, verify requirements, and check stock before purchasing.
- Obtain approvals, source suppliers, compare quotations and commercial terms, negotiate, select suppliers, and prepare purchase orders.
- Follow up deliveries, check delivered items, and manage returns or replacements for incorrect or defective goods.
- Purchase maintenance materials, consumables, cleaning supplies, water, stationery, pantry items, IT accessories, electrical and hardware items, tools, and other operational materials.
Store and inventory control
- Maintain inventory records and receive, store, issue, and record materials.
- Monitor reorder levels, shortages, excess stock, wastage, and slow-moving, damaged, or obsolete items.
- Conduct physical stock checks, reconcile discrepancies, and maintain an organized, secure store.
Documentation and coordination
- Maintain purchase requests, quotations, comparison sheets, approvals, purchase orders, delivery records, GRNs, invoices, stock records, supplier details, and purchase history.
- Coordinate with Finance on invoice verification and payment follow-up.
Supplier reporting and improvement
- Maintain supplier information and monitor supplier performance.
- Report pending purchases, delayed deliveries, low-stock items, major purchases, and stock discrepancies.
- Identify cost-reduction and process-improvement opportunities.
Required qualities and experience
- At least 2 years of relevant experience.
- Procurement/store experience, negotiation skills, supplier knowledge, and inventory-control ability.
- Good Excel/computer skills, strong follow-up and documentation skills, and organizational ability.
- High integrity and accountability.
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