Procurement Manager

Job description :-

Nad Al Hammar , Dubai, UAE

Procurement Manager And Assistant Procurement Manager

Direct Procurement

• Source and procure fragrance oils, alcohol, chemicals, and production raw materials.
• Manage sourcing of packaging materials including bottles, caps, pumps, labels, cartons, gift boxes, and display packaging.
• Develop and maintain relationships with local and international suppliers.
• Negotiate pricing, payment terms, contracts, and delivery schedules.
• Identify alternative suppliers and implement cost-saving initiatives.

Supply Chain & Planning

• Prepare procurement plans based on sales forecasts, production schedules, and retail replenishment requirements.
• Monitor inventory levels and maintain optimal stock to avoid shortages or excess inventory.
• Coordinate closely with Production, Warehouse, Sales, Retail Operations, R&D, and Finance teams.

Import & Export Logistics

• Manage international shipments from purchase order to final delivery.
• Coordinate with freight forwarders, shipping lines, airlines, and customs brokers.
• Handle import/export documentation including commercial invoices, packing lists, Bills of Lading, Air Waybills, Certificates of Origin, and customs clearance requirements.
• Optimize freight costs and ensure timely deliveries.

Indirect Procurement

• Manage procurement for:
• Office stationery and general office supplies
• IT equipment, POS systems, and accessories
• Warehouse and facility consumables
• Maintenance and service contracts
• Retail operational supplies
• Corporate gifts and promotional merchandise

Marketing & Visual Merchandising Support

• Support the Marketing and Retail teams by sourcing:
• Visual Merchandising (VM) materials
• POS displays and window displays
• Exhibition and event booths
• Promotional items and giveaways
• Shopping bags, gift boxes, and packaging
• Marketing collateral and branded materials
• Ensure timely procurement for:
• Product launches
• Retail campaigns
• Brand activations
• Trade exhibitions
• Corporate events

Supplier & Contract Management

• Evaluate supplier performance based on quality, cost, delivery, and service.
• Maintain supplier contracts and procurement records.
• Conduct periodic supplier reviews and identify opportunities for improvement.

Cost & Compliance

• Drive procurement cost savings without compromising quality.
• Ensure compliance with company procurement policies and approval processes.
• Support inventory audits and procurement reporting.

Requirements

• Bachelor's degree in Supply Chain Management, Business Administration, Logistics, or a related field.
• Minimum
• 7 years
• of relevant procurement experience, with at least
• 3 years in a managerial role
• handling a team
• Experience in
• perfume, cosmetics, personal care, manufacturing
• is highly preferred.
• Proven experience in sourcing fragrance oils, packaging materials, and managing import/export logistics.
• Hands-on experience in demand planning and inventory management.
• Experience handling indirect procurement, including office, IT, and marketing purchases.
• Strong negotiation, analytical, and supplier management skills.
• Proficiency in ERP systems (SAP, Oracle, Microsoft Dynamics, Odoo, or similar) and advanced Microsoft Excel.

Preferred Skills

• Knowledge of international sourcing and Incoterms.
• Experience managing freight and customs clearance.
• Ability to work in a fast-paced, multi-site retail and manufacturing environment.
• Excellent communication, planning, and problem-solving skills.
• Strong commercial acumen with a focus on continuous improvement and cost optimization.