Procurement & Logistics Coordinator

Overview

Key responsibilities

• Procurement Operations
• Create, issue, and track Purchase Requisitions (PRs) and Purchase Orders (POs) in SAP/Oracle.
• Collect supplier quotations, perform comparisons, prepare bid tabulations, and submit recommendations.
• Ensure PO accuracy including pricing, taxes/VAT, Incoterms, delivery addresses, and warranty notes.
• Follow up on order confirmations, lead times, and delivery commitments.
• Maintain supplier master data and catalog items.

• Supplier & Stakeholder Coordination

• Coordinate with OEMs, distributors, and service vendors for quotations, deliveries, and after‑sales support.
• Collaborate with internal teams (Projects, Presales, Finance, Warehouse) on material needs, GRN status, and invoicing.
• Support filing, retrieval, and maintenance of contract and warranty documents.

• Logistics & Import Management

• Prepare and verify import documentation (Commercial Invoice, Packing List, COO, HS Codes).
• Liaise with freight forwarders and customs brokers for clearance, duty/VAT handling, and delivery scheduling.
• Track shipments end‑to‑end and escalate delays, discrepancies, damages, or DOA cases.
• Coordinate local deliveries to NTT warehouses, client sites, or project locations.
• Support warehouse operations including inbound/outbound bookings, GRN preparation, and stock updates.

• Compliance, Finance & Records

• Ensure compliance with NTT procurement policies, internal audit standards, and KSA regulatory requirements (Customs, ZATCA).
• Support vendor onboarding (CR, VAT certificate, IBAN, licenses) and maintain accurate records.
• Assist with three‑way matching (PO–GRN–Invoice), invoice submissions, and payment follow‑ups.
• Maintain organized documentation for PR/PO files, delivery notes, GRNs, Airway Bills, and Proof of Delivery.

• Reporting & Continuous Improvement

• Update trackers for PR/PO status, shipment ETAs, GRNs, and issue logs.
• Prepare weekly dashboards tracking delivery performance, order status, and pending invoices.
• Recommend process improvements to reduce cycle time and improve accuracy.
• To thrive in this role, you need to have:

Technical Skills

• PR/PO processing, supplier quote evaluation, shipment tracking
• Inventory and warehouse flow understanding
• GRN pre‑checks and documentation accuracy

Compliance & Documentation

• Accurate handling of import documents, VAT, and audit‑ready record keeping

Soft Skills

• Strong attention to detail
• Effective communication with internal and external stakeholders
• Ability to manage time‑critical tasks and follow through

Analytical

• Proficient in Excel (XLOOKUP, VLOOKUP, Pivot Tables)
• Data accuracy, reconciliation, and reporting
• Academic qualifications and certifications:
• Education: Diploma or Bachelor’s in Supply Chain, Logistics, Business, or related field.
• Experience: 2–5 years in procurement or logistics coordination; ICT/Telecom/Systems Integrator experience preferred.
• Systems: Hands‑on experience with SAP/Oracle ERP and MS Excel; exposure to e‑procurement tools is an advantage.
• Regulatory Knowledge: Basic understanding of Incoterms, HS Codes, KSA customs processes, and VAT/ZATCA compliance.
• Certifications (Preferred): CIPS L2/L3, APICS/CSCP (foundation), or recognized logistics diplomas.
• Workplace type:

About NTT DATA

Equal Opportunity Employer