Procurement & Inventory Officer
Key Skills for This Role
Full Job Posting
Responsibilities
- Source, negotiate, and place purchase orders with approved suppliers for ingredients, packaging, and consumables.
- Maintain strong day-to-day relationships with suppliers and follow up on orders, deliveries, quality concerns, and shortages.
- Track procurement spend against budget and flag cost variances or unusual purchasing patterns.
- Own day-to-day stock accuracy, running regular counts and reconciling against system records.
- Set, maintain, and monitor appropriate par levels based on production and order requirements.
- Apply FIFO discipline across perishable and dry stock to minimize waste and spoilage.
- Oversee day-to-day order intake, production flow, and delivery coordination alongside the kitchen team.
- Maintain kitchen administrative records including goods received notes, supplier invoices, stock logs.
- Coordinate with Packing & Dispatch to align supply availability with the daily order pipeline.
- Maintain a clean, organized, and efficient stock and administrative environment.
Requirements
- 3-4 years of experience in procurement, inventory management, purchasing, or kitchen administration.
- Previous experience in food production, hospitality, restaurants, or a similar fast-paced operational environment is highly preferred.
- Hands-on experience with supplier management, purchasing, and purchase order processes.
- Comfortable negotiating with suppliers and following up on pricing, availability, quality, and delivery timelines.
- Strong inventory management skills, including stock counting, reconciliation, replenishment, and FIFO practices.
- Strong organizational skills with excellent attention to detail and accuracy.
- Comfortable working with inventory management systems, spreadsheets, or similar administrative tools.
- Basic understanding of procurement budgets, cost tracking, and identifying cost variances.
- Ability to anticipate stock requirements and proactively manage replenishment needs.
- Strong communication and coordination skills with both internal teams and external suppliers.
- Ability to maintain accurate records and ensure administrative tasks are completed in a timely manner.
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