Procurement Executive/ Officer
Key Skills for This Role
Full Job Posting
Procurement responsibilities
- Review approved requisitions for complete specifications, quantities, delivery requirements, budget information, and approvals.
- Clarify incomplete scopes, technical specifications, BOQs, and delivery details with requesting departments.
- Issue RFQs and market enquiries to suitable approved or prequalified suppliers and obtain competitive quotations.
- Compare quotations by price, specification compliance, delivery, payment terms, warranty, and other commercial conditions.
- Negotiate routine supplier pricing and terms, documenting agreed outcomes.
- Prepare purchase orders and supporting documents in the ERP system and route them through approved workflows.
- Coordinate resolution of quotation, order, delivery, invoice, and documentation discrepancies; follow up on acknowledgements and urgent orders.
- Maintain procurement records and support supplier registration, prequalification, document checks, and database updates.
- Track requisitions, RFQs, purchase orders, approvals, deliveries, and outstanding actions; provide status updates.
- Support tenders, commercial evaluations, renewals, framework agreements, and supplier performance reviews.
- Identify opportunities for purchase consolidation, demand planning, rate contracts, and framework agreements.
- Follow procurement policy, delegation of authority, ethics, conflict-of-interest requirements, and audit controls; perform other assigned procurement duties.
Role requirements
- Process approved requisitions and clarify incomplete scopes or delivery details before sourcing.
- Prepare accurate purchase orders and supporting documentation in an ERP system.
- Maintain complete procurement records and comply with procurement controls and ethical standards.
Work location
- Work location is in person.
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