Procurement Assistant (Community Management)
Role Overview
The Procurement Assistant supports sourcing, purchasing and contract administration for community and owners association operations.
The role coordinates procurement, community management teams, vendors and Finance to obtain goods and services on time, within budget and in line with policy and regulations.
Key Skills for This Role
Full Job Posting
Role overview
The Procurement Assistant supports sourcing, purchasing and contract administration for community and owners association operations.
The role coordinates procurement, community management teams, vendors and Finance to obtain goods and services on time, within budget and in line with policy and regulations.
Day-to-day tasks
- Process purchase requisitions, purchase orders and vendor requests within budgets and authority limits; compare quotations for community requirements.
- Support tenders and RFQs, maintain vendor records, and coordinate service charge budgets, annual maintenance contracts and owners association expenditure.
- Track contract renewals and pricing; follow up on supplier delivery, quality and service concerns.
- Match purchase orders, delivery notes and invoices; coordinate payment queries with Finance.
- Prepare procurement reports and spend summaries; keep records audit-ready and ensure policy and regulatory compliance.
Education and experience
- Bachelor’s degree in Business Administration, Supply Chain, Procurement, Facilities Management or a related field; CIPS qualification or progress towards it is advantageous.
- 2–4 years’ experience in procurement, purchasing or contracts support.
- Mandatory hands-on experience in community management and/or owners association environments; UAE real estate or community operator experience is ideal.
- Familiarity with service charge budgets, annual maintenance contracts, vendor management and community facilities services.
- Working knowledge of RFQs, tendering, purchase order management, vendor onboarding, Excel and ERP/procurement systems such as SAP or Oracle.
- Good negotiation, follow-up, stakeholder coordination, organisation and record-keeping skills.
- Excellent written and spoken English; Arabic is advantageous.
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